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Thompson Hine LLP, a full-service business law firm with approximately 400 lawyers in 8 offices, was ranked number 1 in the category “Most innovative North American law firms: New working models” by The Financial Times and was 1 of 7 firms shortlisted for The American Lawyer’s inaugural Legal Services Innovation Award. The firm has been recognized by the National Law Journal as a Legal Technology Trailblazer and featured by Bloomberg for its innovative service delivery models, which drive accuracy and predictability. The firm’s commitment to innovation is embodied in Thompson Hine SmartPaTHTM – a smarter way to work – predictable, efficient and aligned with client goals. For more information, please visit ThompsonHine.com and ThompsonHine.com/SmartPaTH.

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In September 2022, California Governor Gavin Newsom signed into law Senate Bill 1162 (SB 1162), also known as the California Pay Transparency Act. The law, codified in California Labor Code Section 432.3, went into effect on January 1, 2023. Its intent of the legislature is to ensure workers receive fair and equal pay. When passing the original precursor law, Senate Bill 973, the California Legislature noted the following:

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Despite significant progress in strengthening equal pay laws, the gender pay gap persists, resulting in billions of dollars in lost wages. In 2016, women working full-time earned, on average, 88 cents for every dollar earned by men, with women of color experiencing an even wider gap.

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According to 2020 California pay data, women were disproportionately represented among those earning less than $30,000 annually, while fewer than 10% of Latino and Black Californians were in the highest earning bracket (approximately $129,000 and above.) In contrast, nearly 30% of white Californians fell into this top earning bracket.

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Under SB 1162, employers with more than 15 employees must include pay scales for all positions in job postings— both internal and those on third party websites—and must provide the pay scale for a position to applicants and current employees upon request.

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Additionally, private employers with 100 or more employees are required to submit an annual pay data report to the California Civil Rights Department (CRD). This report must include detailed information on pay, hours worked, and the number of employees by race, ethnicity, and sex across various job categories. Reporting obligations extend not only to W2 employees but also to workers supplied by labor contractors. Employers must also indicate whether employees worked remotely. The CRD provides Excel templates, examples, and user guides for this reporting on its public <a href="https://calcivilrights.ca.gov/paydatareporting/">portal</a>. The deadline to submit the reports are the second Wednesday in May of the following calendar year.

The statute authorizes the CRD to impose monetary penalties on employers that fail to file required reports and on labor contractors that fail to supply necessary data to their client employers (LC 432(d)(4)). Penalties range from $100 to $10,000 per violation. The CRD is actively pursuing noncompliance.

In 2022, the CRD secured a set of first-of-a-kind stipulated judgments against a national bank and national retailer to ensure compliance with California’s pay data reporting requirements.

In October 2023, the CRD reached a $100,000 settlement in a lawsuit filed in Los Angeles Superior Court against a homecare company, over the company’s alleged failure to report employee pay data.

Violations of pay scale notification requirements may also expose employers to individual and class action lawsuits.

<em>This advisory bulletin may be reproduced, in whole or in part, with the prior permission of Thompson Hine LLP and acknowledgment of its source and copyright. This publication is intended to inform clients about legal matters of current interest. It is not intended as legal advice. Readers should not act upon the information contained in it without professional counsel.</em>

<em>This document may be considered attorney advertising in some jurisdictions.</em>

https://admin.thompsonhine.com/wp-content/uploads/2024/12/Equal-Pay-in-Focus-Californias-Pay-Transparency-and-Reporting-Rules.pdf

Equal Pay in Focus: California’s Pay Transparency and Reporting Rules

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